Reduce costs. Explore new ideas. Expand your business.

Reduce costs. Explore new ideas. Expand your business. In simple terms, that’s what Octane’s been helping businesses do for almost two decades.

As the owner of a small business, it’s sometimes difficult reading the terrain ahead of you — a wrong turn often has a commensurate cost associated with it.

A typical Octane client would be:

    • An SME with a tight team: some working in an office; some working on the go; or from home, perhaps.
    • Has data that’s vital to the business, but it’s in different formats (sheets of paper, spreadsheet, incompatible file formats, and sometimes out of date or wrong) and in different places.
    • Aware of alternative workflows, or software packages, but — as an SME with a limited budget — those alternatives are either expensive, too specific, or both.
    • Employees often working to their limits, with little time to do anything else.

    It’s a common scenario, one we’ve seen several times, but it isn’t intractable.

    What is it that Octane does for small-to-medium sized businesses? We create fast and secure software that’s designed:

    • to manage and share critical data;
    • control workflows and assets (job tickets, bookings, orders et cetera) from anywhere;
    • and automate project management amongst a team.

We create software specific to the needs of a business.

Simple as 1, 2, 3…

Hmm, perhaps not quite that simple, but there are 3 distinct phases to enhancing the workflow of your business. So let’s look at what Octane’s done for some of its existing clients.

1: Reducing costs

Take fictional Task X, which is costing your business 2 minutes in lost time due to inefficiencies each time it’s performed. Now let’s imagine Task X is performed once per hour:

  • 2 minutes × 8 hours = 16 minutes.
  • 16 minutes × 50 weeks = 800 minutes.
  • 800 minutes × 3 employees = 2,400 minutes.
  • 2,400 minutes is 40 hours, which at — for example — £15 per hour is £600 per annum.

So that’s one task, and I’ve seen much worse. Each time you add an employee, Task X costs your business another £200 per annum. Imagine what would happen if that process was to occur at the management level, or take 3-5 minutes.

Whether you’re in academia, event management, healthcare, or manufacturing, chances are Octane knows how to help you and your business:

  • Reduce data error, loss, and duplication.
  • Improve efficiencies, and provide more accurate data.
  • Save costs over time (increase ROI).
  • Automate complex business processes.

2: Explore new ideas

Once the first phase is complete, your business starts to save both time and costs, month over month.

  • With the recovered time, we begin exploring new ideas.
  • With the saved finances, we begin funding those ideas.

Both of those things were either infeasible or impractical before.

3: Expand your business

Over time, the cost benefit of the software comes into its own:

  • Each new idea becomes a new method of improving services, saving time, and reducing costs.
  • Enjoying an increase in the bandwidth of business processes, the team grows.
  • You enter into a positive feedback loop of ideas and expansion, resulting in a growth in profits.

What would it cost?

What we do depends on what you need. However, anything from £10,000-80,000 and above over several years is not uncommon. Does that sound like a lot? As an expense, perhaps, but we deal in investments — and over the lifetime of the application, three things would be happening:

  1. a continual saving of time and costs;
  2. each new idea (as a distinct feature) would increase turnover;
  3. the software would be earning its keep … and then some.

Together, we build and maintain a platform that gives your business an edge over its competitors.


If you have a question, catch us either on Twitter, our Page on Facebook, or here via the contact form.

Kapitex Healthcare Limited website overhaul

Kapitex Healthcare Limited — a market leader in the development and manufacture of medical devices for use in tracheostomy and laryngectomy — has been a client of Octane for almost two decades.

In 2010, we switched their website from static website (web pages written in HTML) to one powered by the content management system ExpressionEngine, allowing Octane to manage the website on behalf of Kapitex. As of 2017, we completed the second major overhaul, retaining ExpressionEngine, but introducing some significant improvements.

Overhaul to the Kapitex Healthcare Limited website.
Overhaul to the Kapitex Healthcare Limited website.

What we achieved

  • We assembled a team focused on managing and maintaining the website, using services such as Slack, Dropbox, and Google Docs to coordinate our efforts, and collaborate.
  • Simplification of a comprehensive and growing product range.
  • Website works on mobile devices, equating to more potential users.
  • Designated members of the team manage almost everything.
  • Use of modern web technologies helped reduce costs by simplifying development.
  • Flexible and customisable designs to manage and maintain a range of digital assets.

Visit the Kapitex Healthcare Limited website.


If you have a question, catch us either on Twitter, our Page on Facebook, or here via the contact form.

False starts. Red cards. Race fixing, with a difference.

While watching the BBC coverage of the European Indoor Athletics Championships from Belgrade in Serbia, a few of the track events were littered with false starts.

Here’s the thing: In spite of the fact that everyone hates them, the governing organisation, the International Association of Athletics Federations (IAAF), appear to have no appetite for fixing things.

Yes, there’s a fix.

So, what’s the problem?

At the moment, should an athlete step out of the blocks ahead of their competitors, a false start is triggered. If it’s deemed to be an actual false start (there’s a review process), the athlete is shown a red card and that’s them out of the race. This process could continue, with several athletes getting removed from the race.


This process is disruptive: distracting the other athletes; unsettling the crowd; and — because the event drags on — messes with the schedule.

So here’s an idea: Let them run the damn race, and if there’s an infringement, let them sort it out after the race with the appropriate and judicious use of technological assistance that is already at their disposal.

One race. An adjudication with an appeals process. Everyone moves on.

So what did we gain?

Like business, athletics has stakeholders. But sometimes, the process gets underneath the feet of those stakeholders. If the goal is to entertain, don’t drag the audience into the process, and for goodness sake don’t reveal the officiousness of that process — it’s flat out boring!

It’s about optimising the workflow, to keep things moving.

If you’re running a business but it feels like you’re racing against Olympic legend Usain Bolt, get in touch and let’s see if there’s something Octane could do to reduce costs, explore new ideas, and expand your business.

Donald Trump: An object lesson in how not to be the President of the United States of America.

As a business person, oftentimes, the best example of how to do something good is to demonstrate how to do it wrong. Trump is such an example.

Octane at the Digital Media Centre

Me, one morning last week explaining Octane, what we do, and a bit about the Under Cloud, too!